Author Guidelines

CAMERA READY SUBMISSION GUIDELINES

Dear Author, congratulations to your accepted AVSS paper!

Please follow the following steps to submit the final (camera-ready) version of your paper:

  1. Revise your paper: Please read reviewer comments and revise your paper to address them (if applicable), add author information and revert any changes you had made to ensure author anonymity. You must use either the Latex or the Microsoft Word template below (if you haven’t already done so when preparing the original submission) as otherwise IEEE will not accept your paper for publication in IEEE Xplore. In Latex, you need to uncomment the “\avssfinalcopy” and “\thispagestyle{empty}” lines. The final version must not include line numbers (blue) and page numbers (at the bottom).
    1. LaTeX template: avss_latex_template.zip
    2. Microsoft Word template: avss_word_template.zip
  2. Copyright Notice (if needed): A copyright notice should be added to your paper before proceeding with the next step.  Please see below for details.
  3. Check PDF file compliance with IEEE PDF eXpress: Go to http://www.pdf-express.org/plus and use “35371XP” as the conference ID. If you have used PDF eXpress before (for another conference), login with your credentials; you will be asked to set up an account for AVSS-2015. Follow the instructions for setting up a new title. If you are a new user, please set up a new account and carefully read all the instructions. After you login, you can find information on how to prepare your source or PDF file in the menu on the left.
  4. Upload your paper’s PDF file and IEEE copyright form: Upload the PDF-eXpress-approved file to AVSS-2015 submission site (Microsoft CMT).  After you login, use the “Camera-ready – Edit” icon to submit your paper and “Submit IEEE Copyright form” link to prepare and upload the copyright form.

Conference Management System


CRITICAL DEADLINES AND OTHER INFORMATION

  • The camera-ready paper must be uploaded by 12:00 midnight June 29, 2015 PT (Pacific Time).
  • The camera-ready paper should be limited to 6 pages in length.
  • At least one author must register for the conference at full (non-student) rate by July 15th, 2015.
    Each full registration can cover 1 paper only. Failure to meet this deadline will result in removal of the paper from the AVSS-2015 technical program. Online registration will be opened soon.
  • Papers which are not presented at the conference will be excluded from the official proceedings and will not appear in IEEE Xplore. It is, therefore, critical that at least one author of this paper attend the conference to present the work.‎

COPYRIGHT NOTICE (if needed)

Copyright notice should be add to the footer (on the left) of the first page of the paper.

  • If all authors are employed by the US government, the notice U.S. Government work not protected by U.S. copyright.” should be added to your paper.
  • If all authors are employed by a Crown government, the notice 978-3-901882-50-0 ©2015 Crown should be added instead.
  • For papers in which all authors are employed by the European Union, the copyright notice is “978-1-4673-7632-7/15/$31.00©2015 European Union”.
  • For all other papers the copyright notice is: 978-1-4673-7632-7/15/$31.00 ©2015 IEEE
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